How accurate is the transcription?

We use industry-leading AI models to achieve up to 99% accuracy depending on audio quality. Our system handles accents and technical terminology effectively across 30+ languages.

Is my audio data secure?

Absolutely. We use enterprise-grade encryption for data in transit and at rest. Your audio files are processed securely on our cloud infrastructure and are never used to train public models without your explicit permission.

What file formats do you support?

We support all major audio and video formats including MP3, WAV, M4A, MP4, MOV, AVI, WebM, and AAC. You can upload files up to 2GB in size for comprehensive processing.

Can I try it for free?

Yes! Our Free plan includes 30 minutes of transcription per month with full access to our AI summarization, speaker identification, and interactive querying features. No credit card required.

What makes RabbitNotes AI different from other transcription tools?

RabbitNotes AI goes beyond basic transcription. We combine powerful speech recognition with advanced AI analysis, giving you intelligent summaries, sentiment analysis, speaker identification, and the ability to ask questions about your audio content — all in one platform.

How long does transcription take?

Processing time depends on file length and quality. Typically, a 1-hour audio file is transcribed in under 5 minutes. Our AI analysis features like summarization and querying are generated instantly once transcription completes.

How to Write Meeting Minutes with AI (Workflow + Template)

The Problem With Manual Minutes

Whoever takes minutes participates less, and whoever participates fully remembers less. It's a lose-lose that teams have accepted for decades. AI removes the trade-off: everyone participates, and the minutes write themselves.

The 4-Step AI Minutes Workflow

Step 1: Record Everything

Record the meeting — through your platform's recorder, a phone in the room, or a connected integration. Audio quality matters more than device quality: put the phone in the middle of the table, not next to one person.

Step 2: Transcribe and Summarize

Upload the recording to your AI notetaker. Within minutes you have a speaker-labeled transcript and a first-draft summary. This is your raw material — accurate, complete, and unbiased by whoever "heard it differently."

Step 3: Extract the Four Essentials

Great minutes answer four questions. Ask your AI assistant directly:

Decisions — "List every decision made in this meeting"
Action items — "List all action items with owner and deadline"
Open questions — "What was discussed but left unresolved?"
Key numbers — "List every figure, date, or metric mentioned"

Step 4: Format and Distribute

Paste into your template (below), give it a 2-minute human review, and send it within the hour. Speed matters — minutes sent same-day get read; minutes sent Friday get archived.

The Template

MEETING MINUTES
Meeting: [Name] | Date: [Date] | Attendees: [Names]

1. DECISIONS
   - [Decision] — proposed by [who], agreed by [who]

2. ACTION ITEMS
   - [Task] — Owner: [Name] — Due: [Date]

3. OPEN QUESTIONS
   - [Question] — to be resolved by [when/whom]

4. KEY FIGURES & DATES
   - [Metric or milestone mentioned]

Full transcript: [link]

Why This Beats Human Note-Taking

Nothing is missed — the transcript is the source of truth, not someone's memory
No participation tax — nobody sits out the discussion to type
Disputes are resolvable — "let's check the transcript" ends arguments in seconds
Attribution is automatic — speaker labels show who committed to what

Common Mistakes to Avoid

Skipping the human review — AI drafts are 95% right; the 2-minute skim catches the 5%
Sending the whole transcript — nobody reads 8,000 words; send the minutes, link the transcript
Not recording informal meetings — the hallway-style syncs are where decisions actually happen

Start With Your Next Meeting

The workflow takes longer to read about than to set up. Record, upload, ask four questions, paste into the template. Your team gets professional minutes and you get to actually be present in your own meetings.

RabbitNotes AI transcribes, summarizes, and answers questions about any meeting recording — try the workflow free.